How to Prepare for a 15-Minute Cleaning Walkthrough & Get an Accurate Scope

A successful commercial janitorial partnership starts with an accurate on-site walkthrough. Spending just 15 minutes walking your facility with an experienced operations director eliminates scope surprises, aligns expectations, and results in a competitive, realistic proposal.

What to Have Ready for Your Walkthrough

1. Approximate Square Footage & Floor Type Ratio: Knowing your rough split between carpet, VCT, hardwood, tile, and concrete helps calculate equipment and crew sizing.
2. Target Cleaning Schedule: Determine whether you require 2x, 3x, or 5x night-time cleaning or dedicated daytime porter coverage.
3. Current Vendor Frustrations / Pain Points: Be transparent about what your current cleaner is missing (e.g. dusty baseboards, streaky glass, restroom odor, trash missed under desks).
4. Consumables Strategy: Decide whether you want the cleaning company to supply hand towels, soap, and can liners as an all-inclusive pass-through, or if you prefer to order directly.
5. Access & Security Protocol: Note key fob, alarm code, or security guard sign-in requirements.

What Prime Clean Looks for During the 15 Minutes

During our on-site visits across Richmond and the East Bay, we evaluate five core areas to generate your Cleanliness & Compliance Scorecard:

• Soil Ingress Points: Entryway mats, glass vestibules, elevator tracks.
• Restroom Biological & Grout Condition: Tile porousness, scale buildup around fixtures, ventilation flow.
• High-Touch Disinfection Load: Door pulls, water cooler handles, shared kitchen appliances.
• Air Quality & High-Level Particulates: Return air grilles, light fixtures, top of acoustic partitions.
• Floor Wear Layer: Scuff density, carpet traffic lanes, tile wax breakdown.